The FleetCommander guide

What the app is for, how its pieces fit together, and where to begin.

The sidebar, the header, tables, filters, sorting, back buttons and the picture drop-downs.

Today's fleet at a glance: counts, costs, what's due and what's expiring.

How to sign in, turn on two-step login with an authenticator app, use backup codes, and reset a forgotten password.

Send a message to the FleetCommander team from inside the app, and look back at what you have sent.

Find a vehicle, driver, work order, vendor and more from one box.

The bell: reminders, alerts and messages, and how to control them.

Your photo, style (light and dark themes), email notifications, password, and — for Super Admins — demo data and purging all data.

How address boxes suggest as you type, fix mistakes, and check with the Postal Service.

How the Drivers list and a driver's page draw a day by the hour.

Short definitions of the terms you'll see.

The mobile-friendly page drivers use instead of the Dashboard: their bus, routes, inspections and messages.

Watch your company's training videos and read the driver handbook, then tick each one off.

Pre-trip and post-trip checklists from a driver's phone, including the optional photo on every item.

The two conversations on My Day: chat about a specific route, and your private chat with the office.

The one-tap button that tells the office where you are right now — never tracked, never automatic.

Every bus and van: the list, adding a vehicle, its page and tabs, photo, documents and car number.

Driver profiles, license and medical dates, photo, fuel card, routes, messages, and the table / timeline views.

Clock in and out (drivers, the office, or a pre-trip), who's on duty, late, off or not in yet, fixing shifts, time off (requests, approvals, paid time off), hours and pay per hour or per shift, and the reports.

Every vehicle and driver document in one list, with expiry dates.

Schools and districts, adding a route, assigning a vehicle and driver, the one-driver rule, price, messages and maps.

Marking each student picked up, a no-show or absent on every run — by the driver on My Day or by the office on the route's page — and the attendance reports.

The calendar of events: training, inspections, renewals and more, by day, week or month.

Preventive maintenance schedules (oil changes, brakes, safety inspections) and the service history.

Repair jobs: priority, technician, parts used, labour, cost and status.

The parts room: stock levels, minimums, adding stock, and which work orders used a part.

Pre-trip, post-trip and other checklists, their results, and the templates behind them.

Problems reported on a vehicle, from Low to Critical, and how they are followed up.

Accidents and safety events: what happened, who was involved, injuries, cost and claims.

Everything that needs attention to stay compliant, and the 0–100 score.

Fuel purchases, price per gallon, miles per gallon and cost per mile.

Every cost — fuel, repairs, tires, insurance, tolls — and the cost per mile.

Repair shops, suppliers, insurers and other companies you deal with.

Policies, what they cover, their premiums and when they expire.

Ready-made reports on vehicles, maintenance, drivers and fuel — on screen, or as CSV, Excel or PDF.

A browser window inside the app with saved sites, for checking the company's bank account.

Company profile, lists, compliance and notification rules, CSV import, and the audit log.

Your free trial, what FleetCommander costs, invoices, how to pay, and what happens if an invoice is late.

Adding people, suspending them, roles and permissions.