Run your fleet by just asking.
FleetCommander runs your school-bus or transportation fleet from one place: vehicles, drivers, routes, maintenance, inspections and fuel. And it comes with Ava, an assistant who answers from your own records and gets things ready for you to confirm.
Who's on route D-3 today?
Tell Maria the Magnolia stop moved to 5th
Send Maria Chen a message
- “The Magnolia stop moved to 5th”
- Maria is told in the app.
Meet Ava
An assistant that knows your fleet — and waits for your yes
Ava is the button at the corner of every page. Ask in plain words, the way you'd ask a colleague. She looks it up in your own records, explains how to do anything in the app, and gets things ready for you to confirm. More about Ava
What's our compliance score?
Who's driving route 12 today?
Message Maria that pick-up moved to 7:10
Send Maria Chen a message
- “Pick-up moved to 7:10”
- Maria is told in the app.
Then just keep going: “and tomorrow?”, “what about route 14?”, “and the month before?”
- Answers from your own recordsRoutes, drivers, vehicles, documents, maintenance and reports — the numbers on your screen, not a guess.
- Nothing changes until you confirmShe gets a message or an assignment ready on a card. It only happens when you press Confirm.
- Each person sees only what they mayAva follows the same roles as the rest of the app. A driver gets help with their own day — never the company's data.
- Private to your companyShe only ever looks at your company's records, and everything she does is in the audit log, marked “via Ava”.
Everything a fleet manager needs
Routes, and every driver's day on their phone
Stops, times, vehicle and driver for every run. Drivers see their day on their phone — in its browser, nothing to download — and are notified the moment anything changes.
Inspections
Pre-trip and post-trip checklists from a driver's phone, with photos on every item.
District invoices
Monthly invoices to each school district, counted from its schools' calendars — branded, emailed and tracked.
- Snow days and closures are never billed
- Days a route may not have run are flagged first
- Paid, part paid and overdue, per district
For school-bus companies
Run a school-bus company?
Routes with every driver's day on their phone, inspections, student and driver attendance, invoices to school districts, and maintenance — built around how school-bus companies work.
Plus everything else, in the same place
Fleet
Every vehicle in one list: status, mileage, documents and photos.
- Odometer, status and driver at a glance
- Registration and insurance dates tracked
- Import your vehicles from a spreadsheet
Drivers
Licences, medical cards and credentials, with a day-by-day timeline.
- Reminders before anything expires
- Each driver's day on their phone
Maintenance
Service schedules by miles, engine hours or date.
- Work orders with labor and parts
- Failed inspection items arrive ready to fix
Fuel & costs
Fuel, expenses and cost per mile for every vehicle.
- Every fill-up and expense in one place
- Costs per bus, ready to report
Warehouse & inventory
Parts on hand, with minimum stock levels.
- Low-stock alerts
- What each work order used
Messaging
A private chat with each driver, plus a chat on every route.
- Nothing lost in texts
- Drivers told the moment a route changes
Compliance & documents
A 0–100 compliance score, and every vehicle and driver document in one list.
- Expiry dates tracked, with reminders
- You choose which documents every driver needs
- You decide how the score is weighted
Reports
Print, or export to CSV, Excel or PDF, right from any table.
- Costs per vehicle and cost per mile
- Fuel, maintenance, inspections and more
- Every list can be filtered first
Security
Two-step login, role-based permissions, and data kept separate per company.
- Seven ready-made roles, or your own
- A full audit trail
Free — no sign-up
Free tools
Calculators, printable checklists and forms, templates and state guides for school-bus and fleet companies.
See all free toolsFits how you work
Set up the way you run your buses
Every contractor works differently. FleetCommander follows your rules, your checklists and your roles. You set them yourself in Settings, so you don't have to change how you work.
- Your rolesSeven ready-made roles, or make your own and choose what each one can see and do.Settings › Roles & permissions
- Your inspection checklistsWrite your own pre-trip and post-trip checklists, per vehicle type.Settings › Inspection templates
- Your required papersChoose which documents every driver and every vehicle must have, how often inspections are due, and how the compliance score is weighted.Settings › Compliance rules
- Your alertsDecide what raises a notification, in the app and by email, and how many days ahead reminders go out.Settings › Notification rules
- Your pay rulesPay per hour or per shift, your pay period and the day it starts, and when a driver counts as late.Settings › Company profile
- Your time-off kindsName the kinds of time off your people can ask for.Settings › Company profile
- Your own listsYour departments, locations and vehicle types, with your logo on the invoices you send districts.Settings › Lists & data
- Only the parts you useLeave out the modules you don't need, and each person picks one of four dashboard layouts.Ask us · My account
Need something we don't have?
Tell us how you work. If it helps other contractors too, we'll build it into FleetCommander for everyone.
Security
Your fleet's data is protected at every layer
Routes, drivers, inspections and invoices are the backbone of your business. We treat them that way — with strong security built into the product, not bolted on.
- Your data stays yoursEvery company's records are kept strictly apart. Each request is checked against your company, so nobody at another customer can ever see yours.
- Two-step loginProtect the accounts that matter with a 6-digit code from an authenticator app, plus backup codes. A stolen password alone isn't enough.
- Encrypted, never stored in plain textEverything travels over encrypted connections. Passwords are scrambled so even we can't read them, and repeated wrong guesses lock the account for a while.
- Each person sees only what they shouldRoles decide every page and action: a driver sees their own day, a mechanic sees maintenance, accounting sees the money.
- A full audit trailEvery important change is recorded — who did it and when — so you can always answer “what happened?”.
- Private files, checked every timePhotos and documents sit in private storage and are only handed out after a permission check — there are no public links to guess.
One system, every role
Dispatchers, mechanics, drivers and accounting all work from the same data, with a role that shows each person only what they need. Drivers get a phone-first view for their route, inspections and messages — no separate app to install.
Start your 14-day free trialHave questions first? Read the FAQ.