For school-bus and student transportation companies
School bus fleet management software that's easy to use
Routes and a driver app, pre-trip inspections, student and driver attendance, maintenance and reports — in one place your office and your drivers can use from day one, and set up the way you work.
No credit card needed · $50 per vehicle per month after the trial
Easy for the office and the drivers
- Running in about ten minutes — add buses, drivers and routes, or import them from a spreadsheet.
- Drivers need no training: My Day on their phone shows today's routes, stops, inspections and messages. Nothing to install.
- Everyone sees only what their job needs — dispatch, mechanics, accounting and drivers each have their own view.
- A step-by-step guide to every page, and help that's one click away inside the app.
Customizable to how you work
- Your inspection checklists — Build your own pre-trip, post-trip, quarterly and annual templates, per vehicle type.
- Your roles and permissions — Seven ready-made roles, or your own: tick exactly what each can view, create, edit, delete, export and approve.
- Your notification rules — Choose which alerts go out, in the app and by email, and how many days before something expires.
- Your compliance rules — Which documents every driver must have, reminder days, inspection intervals and how the score is weighted.
- Your pay rules — Per hour or per shift, your rates, your pay period and your kinds of time off.
- Your lists and look — Departments, locations and vehicle types; your logo in the header; twelve colour styles, light and dark.
Everything a school-bus company runs on
Routes & driver app
Build school bus routes stop by stop, assign drivers and buses per run, and give every driver My Day on their phone — told the moment a route changes.
Inspections
Pre-trip and post-trip inspections on the driver's phone with photos, your own checklists, failed items sent to the shop as defects, and printable reports.
Student attendance
Drivers mark each student picked up, a no-show or absent on their phone; the office marks it too when a parent calls. Ridership reports per student.
Driver attendance & pay
Drivers clock in on their phone, the office sees who's in, late or off, time off is requested and approved in the app, and hours and pay are worked out for payroll.
Maintenance & parts
Service schedules by miles or date, work orders, defects from inspections, a parts warehouse with low-stock alerts, and the full history of every bus.
Free tools
Route price and cost-per-mile calculators, inspection checklists, forms, a driver handbook template and state rules — free, no sign-up.
Simple pricing
$50 per vehicle per month, plus a one-time setup fee of $350. No per-user charges — add every dispatcher, mechanic and driver you have. Start with a 30-day free trial, no card needed.
Questions
- Is FleetCommander made for school bus companies?
- Yes. It's built around school-bus work: routes of students with stops and parent phones, schools and their calendars, morning and afternoon runs, aides, pre-trip inspections, and student and driver attendance.
- How easy is it to set up?
- Most companies are running in about ten minutes: add your buses, drivers and routes (or import them from a spreadsheet) and invite your team. Drivers need no training — My Day on their phone shows today's routes.
- Can we change it to fit how we work?
- Yes: your own inspection checklists, roles and permissions, notification and compliance rules, pay rules and kinds of time off, lists, logo and colours.
- Do drivers need a smartphone app?
- No app to install — My Day works in any phone's browser.
- Is our data safe?
- Every company's records are kept strictly apart, connections are encrypted, two-step login protects accounts, and every change is recorded in an audit log.
More answers in the FAQ.
Try FleetCommander with your own fleet
Set up in about ten minutes. Every feature is switched on during the free trial — no credit card needed.