Free tools for school-bus and fleet companies
Calculators, printable checklists and forms, templates and guides — free to use, no sign-up.
Calculators · Checklists · Forms · Templates · Guides
Calculators
Work out prices, costs and pay — right in the browser.
School bus route price calculator
Work out what to charge a school district for a bus route — per day, per school year and per mile — from driver and aide pay, fuel, maintenance, insurance, the bus and your margin.
Fleet cost per mile calculator
Work out what each mile costs a bus, van or truck: fuel, maintenance, tires, insurance, depreciation and fees — and with the driver, if you like.
Bus driver pay calculator (split shifts)
Work out a school bus driver's pay for a split day — a morning and an afternoon run — per hour or per shift, per week, every two weeks and per school year.
Fleet fuel cost calculator
Work out your fleet's fuel: gallons and cost per day, month and year, per bus — and what a change in the price of fuel would cost or save.
Checklists
Printable inspection checklists with OK / Fail boxes.
School bus pre-trip inspection checklist
A free, printable school bus pre-trip inspection checklist: the walk-around, engine compartment, driver's seat and brakes, the passenger area and emergency equipment — with pass / fail boxes and a place to sign.
School bus post-trip inspection checklist
A free, printable school bus post-trip inspection checklist: the child check (walk the bus — no child left on board), the passenger area, the outside of the bus, securing it and reporting defects.
Quarterly vehicle inspection checklist
A free, printable quarterly vehicle inspection checklist for buses and fleet vehicles: brake system, brake linings at each wheel, lighting and school-bus warning devices, glass, doors, fuel system and tires.
Yearly (annual) vehicle inspection checklist
A free, printable yearly (annual) vehicle inspection checklist for buses and commercial vehicles: brakes, steering, suspension, frame, tires and wheels, lighting, exhaust, fuel system, glass and wipers, and school-bus equipment.
Forms
Printable forms and logs for drivers, mechanics and the office.
Driver vehicle inspection report (DVIR)
A free, printable driver vehicle inspection report (DVIR) form with the parts drivers must check — brakes, steering, lights, tires, horn, wipers, mirrors, wheels and emergency equipment — and the sign-off for repairs.
School bus accident / incident report
A free, printable school bus accident and incident report: what happened, the other vehicles, injuries, witnesses, the police report and who was told — for the driver to fill in at the scene.
Vehicle maintenance log
A free, printable vehicle maintenance log for buses, vans and trucks: every service, repair and part with the date, odometer, cost and who did it.
Work order
A free, printable work order form for fleet repairs: the problem, the labor and parts, the work done and the total cost, signed off by the technician and supervisor.
Driver timesheet — week
A free, printable weekly timesheet for school bus drivers with a morning and an afternoon run each day: clock in and out for each run, and the day's hours.
Student ridership — week
A free, printable school bus ridership sheet: every student on the route, with a box for the morning and afternoon run each day of the week.
School bus emergency evacuation drill log
A free, printable log for school bus emergency evacuation drills: the date, bus, route, students, which exit, how long it took and who ran it.
Fuel log
A free, printable fuel log for buses, vans and trucks: every fill-up with the date, odometer, gallons, price and station — to work out miles per gallon.
Templates
Documents and letters to download, copy and make your own.
School bus driver handbook template
A handbook to edit for your company — download it as Word, or print it.
Parent letter templates
Start of the year, route changes, the bus running late, bus rules, behavior and weather — copy and send.
CDL & medical card expiry tracker (Excel)
Every driver's expiry dates, with days left and red / amber warnings.
Guides
What the rules are, and what the words mean.
School bus inspection requirements by state
New Jersey, New York, Pennsylvania and Connecticut — inspections, driver reports, records, drivers and drills, with official sources.
New Jersey school bus inspection requirements
What New Jersey asks of school-bus companies, with links to the official sources.
New York school bus inspection requirements
What New York asks of school-bus companies, with links to the official sources.
Pennsylvania school bus inspection requirements
What Pennsylvania asks of school-bus companies, with links to the official sources.
Connecticut school bus inspection requirements
What Connecticut asks of school-bus companies, with links to the official sources.
School bus & fleet glossary
CDL endorsements, DVIR, child check, stop arm, deadhead miles and more — in plain English.
US bank holidays this year and next
Every federal holiday with the day it's observed — for planning routes and payroll.
Try FleetCommander with your own fleet
Set up in about ten minutes. Every feature is switched on during the free trial — no credit card needed.