Do districts pay for snow days?

No. Snow days and emergency closures are added to the school's calendar as they happen, and a closed day is never billed.

What if a route didn't run one day?

Days with no clock-in and no student marked are flagged; the office marks each one It ran or Didn't run, and a day that didn't run comes off the invoice and is listed on it.

Can we fix an invoice after it's sent?

An issued invoice never changes: void it with a reason and a fixed copy opens as a new draft, with the next number.

District invoicing

Invoice school districts from your school calendars

Give every school its calendar — holidays are filled in, and you add snow days and emergency closures as they happen. Each month FleetCommander counts every route's school days and prices them, flags any day the route shows no sign of running, and turns it into a branded invoice for the district.

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What you get

School-day calendarsOne per school: first and last day, the days of the week, holidays pre-filled, breaks, snow days and emergency closures — closed days are never billed.
Counted for youEach route's school days that month × its price per day, grouped by school, with routes that have no calendar or no price held back.
Did it run?A school day with no driver clock-in and no student marked is flagged for the office to confirm before the invoice goes out.
Branded and sentYour logo, your colour and how to pay, with the district's own number series — emailed as a PDF to the district's billing office.
Paid, part paid, overdueRecord checks and ACH payments, see what each district still owes, and get told when an invoice is overdue.

How it works

1Add each district's billing details and each school's calendar.
2Give every route its price per school day.
3Prepare the month's invoice for a district, check the flagged days and adjust.
4Issue it, send it, and record the payments.

Step by step in the guide: Districts, school calendars and invoices · Routes

Questions

Do districts pay for snow days?: No. Snow days and emergency closures are added to the school's calendar as they happen, and a closed day is never billed.
What if a route didn't run one day?: Days with no clock-in and no student marked are flagged; the office marks each one It ran or Didn't run, and a day that didn't run comes off the invoice and is listed on it.
Can we fix an invoice after it's sent?: An issued invoice never changes: void it with a reason and a fixed copy opens as a new draft, with the next number.

More features: Routes & driver app · Inspections · Student attendance · Driver attendance & pay · Maintenance & parts

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